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Security & Privacy

Security & Privacy

This Privacy Policy explains our policy regarding the collection, use and disclosure of your personal information. As we update and expand our services, this policy may change, so please refer back to it periodically. By accessing our Web site or using our services, you consent to our information practices.

Collection and Use of Information

Personal information means information that can be used to identify and contact you, specifically your name, postal delivery address, e-mail address, payment method (e.g., credit card or debit card) and telephone number, as well as other information when such information is combined with your personal information.

When you register or re-register at our Web site, we ask you to supply us with personal information so that we can provide, enhance and personalize our services and marketing efforts. For similar reasons, we may supplement the personal information you provide with publicly available information about you. We use this personal information to process your registration, your orders and your payments, and to communicate with you on these and other topics. We also use your e-mail address to send you newsletters, as well as messages about Meeting Tomorrow special offers, promotional announcements and consumer surveys. Occasionally, we may send these materials to you via postal mail, using the shipping address provided. Our packages that contain the rental equipment may also contain promotional items or advertisements. If you no longer want to receive the newsletters, other announcements or non-equipment-package postal mail, simply send a quick email to info@meetingtomorrow.com with subject line, "Unsubscribe." Please note that you cannot unsubscribe from certain correspondence from us, including messages relating to your account transactions.

We keep track of your interactions with us, including but not limited to your site activity, rental selections, payment history and correspondence as well as any incoming emails and related activity. We use this information for such purposes as personalizing the site to better reflect particular interests, tracking your orders, and helping us quickly and efficiently respond to inquiries and requests and otherwise enhancing our service offering for our customers. We may also disclose and otherwise use, on an anonymous basis, survey responses, consumption habits, commentary and other non-personal information about customers.

While using the Meeting Tomorrow service and Web site, you may have opportunities to post reviews or other personal information in public forums. Please understand that when you post such information, it is made public and is not subject to this policy.

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Links to Other Sites

The Meeting Tomorrow Web site may contain links to sites operated by third parties whose policies regarding the handling of personal information may differ from ours. While we endeavor to associate with reputable sites, Meeting Tomorrow cannot be responsible for the information handling practices of these other sites.

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Children

While individuals under the age of 18 may utilize the service, they should do so only with the involvement of a parent or legal guardian and subject to our Terms of Use. While Meeting Tomorrow does distribute products that may be used by children, we do not intentionally seek to collect information from individuals 13 years of age and younger nor do we knowingly collect personal information from children under 13 through the service.

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Viewing and Updating Your Information on Meeting Tomorrow

You are responsible for updating and maintaining the truth and accuracy of the personal information you provide to us relating to your account. If you want to update your contact information or change your payment method, you should do so by visiting the My Account section of our Web site. You must be signed in to access My Account. You can also make changes to your account program, as well as e-mail subscriptions preferences, by going to the My Account page.

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Cookies and Other Technology

As you browse the Meeting Tomorrow site, cookies are placed on your computer's hard drive. (Cookies are small pieces of data that are sent to your browser from a Web server and stored on your hard drive for record keeping purposes.) In general, cookies can make the Web more useful by storing information about your preferences on a particular site. Cookies in and of themselves do not personally identify users, although they do identify a user's computer. If your browser is set to not accept cookies, your access to the Meeting Tomorrow site or service may be limited.

In addition to cookies, we use other technologies, including pixel tags, to gather information on how our users interact with our site and to otherwise help us efficiently operate and monitor our site and service. These technologies, show us, for example, popular pages, conversion rates, click-throughs and other information that can be used to improve, operate and monitor our site and our service.

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Disclosure of Personal Information

Except as otherwise disclosed to you, we will not sell, rent or disclose your personal information to third parties without notifying you of our intent to share the personal information in advance and giving you an opportunity to prevent your personal information from being shared.

Occasionally we use other companies, agents or contractors to perform services on our behalf. For example, we have partnered with other suppliers for some equipment and services. We also provide postal addresses to the U.S. Post Office or FedEx for delivery purposes. In the course of providing such services, these other companies may have access to your personal information. These companies are not permitted to use your personal information except for the purpose of providing the services we request of them.

Meeting Tomorrow also reserves the right to disclose personal information when we reasonably believe disclosure is required by law, if we reasonably believe disclosure is necessary to establish or exercise legal rights, or in situations involving potential threats to physical safety. In the event that Meeting Tomorrow is acquired by or merged with a third party, we reserve the right, to sell or otherwise transfer the personal information we have collected as part of that transaction provided that such third party continues to honor our privacy policy.

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Security

Meeting Tomorrow takes information security very seriously and uses reasonable administrative, technical and managerial measures to protect your personal information from unauthorized access. For example, we utilize Secure Sockets Layering, an industry-standard protocol for certain of your transmissions to us, in order to encrypt the personal information that you send to us through the registration and sign up process. We store your email address and payment method information in an encrypted form.

You are responsible for maintaining the confidentiality of your account information and for restricting access to your computer or mobile device through which you access your Meeting Tomorrow account. Users of public or shared computers or unprotected mobile devices should log out at the completion of each visit to the Meeting Tomorrow Web site.

Unfortunately, no security system can be guaranteed to be 100% secure. Accordingly, we cannot guarantee the security of your personal information and cannot assume liability for improper access to it. By using this Web site, or providing personal information to us through any means, you agree that we can communicate with you electronically regarding security, privacy, and administrative issues relating to your use of this site.

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Changes to This Policy

As we update and expand our services, we may make changes to this policy. You should check back for updates to this policy from time to time. If the changes result in materially less protection for your personal information than that provided in this policy, we will make reasonable efforts to contact you and obtain your consent to the changes. Like our Terms of Use, of which this policy is a part, your use of the Meeting Tomorrow Web site or continued use of our service after our efforts to contact you means that you agree to be bound by such changes.

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Contact

If you have any questions concerning your account, please contact Customer Service at 1-877-633-8866. If you have questions concerning this privacy policy, please contact info@MeetingTomorrow.com. Our address is 4433 N Ravenswood Ave, Chicago, IL 60640.

Last updated September 2007